kwapso builds the operating system for established companies that grew over years on spreadsheets, folders and willpower. We make it visible how your work actually runs, then turn that into an operation that works without anyone having to ask.
You call three department heads to find out what happened this week. That isn't leading. That's chasing.
Information sits in spreadsheets, WhatsApp, email and a folder called "FINAL_v12". No single source of truth.
Critical knowledge lives in one person's head. One retirement, one sick leave, one resignation.
Revenue grows, operations don't keep up. More customers means more chaos, not more profit.
Before we build anything, we understand your operation better than any process documentation you have ever had.
Every sprint has one clear goal: a new process, a new department, a new automation.
Per sprint: two weeks of validation with your team on real data, one structured feedback round, then adjustment.
After that: training, video guides and documentation.
We look after your system, whether a sprint is running or not. You get access to our client portal and ticket system, 48h bug fixing, smaller adjustments and a monthly follow-up call included.
people work in kwapso systems every day
hours saved per year at a single client
connected systems in one company with 150+ employees
"Without this app my business would barely be possible. On the road or in the office, I always have access to everything I need."
Dispatch, proof of work and invoicing run in one system. Friday is a working day again.
Client data, contracts and appointments in one place. Equally up to date in the office and at the client.
In three years to 10 office staff, 50+ coaches and more than 20 locations. One system, one partner.
You don't hand over your company when you work with us.
Quite the opposite.
Your system runs on a standard database in European data centres. On request, the accounts are in your name. You have full access at any time.
Your data sits in an open standard format. No proprietary format, no export fee, no hostage situation.
Processing inside the EU. Data processing agreement included.
Documentation, structure and access are built so another team could pick it up. We stay because it works, not because you have to.
Automation replaces nobody here. We free your team from manual work so they can do the work you hired them for.
Includes a two-day on-site discovery workshop, measurement, simplification, the Foundation App with your data migrated, a prioritised backlog, access to the kwapso portal and the first sprint on your biggest pain point.
One clear goal, build, validation with your team, adjustment and training. You decide what comes next.
All prices net. The final scope is set after the Process Audit.
The backlog defines the scope. You define the priorities.